Case Study: Manage Internal Control in Multi_sector Group with AI

A large enterprise operating in multiple industries including manufacturing, distribution, and financial investment faced significant challenges in overseeing internal operations across its subsidiaries.

The company relied heavily on manual processes for handling compliance and internal control, which created inefficiencies and blind spots. Key issues included:

• Manual processing of scattered files: Teams spent excessive time consolidating dispersed reports and documents, leading to delays and inconsistencies.
• Complex cross-checking across disconnected systems: Reviewing legal texts, compliance rules, and internal procedures required cross-referencing multiple files, often managed in separate silos.

To overcome these obstacles and enhance compliance, the enterprise turned to S-Visor, an advanced AI-powered “Business AI Advisor.”

The Situation: Complex Internal Control in a Multi-Sector Corporation

A leading multi-sector corporation, operating in manufacturing, trade, and services, was struggling with the complexity of internal control and compliance management across its subsidiaries.

• Overload of scattered documents: Each department generated a high volume of reports, invoices, and regulatory records. These were stored in different formats and systems, making it nearly impossible to consolidate efficiently.
• Manual cross-checking requirements: Compliance officers had to manually review contracts, financial statements, and operational data against a wide range of legal regulations and internal policies. This process was repetitive, time-consuming, and vulnerable to oversight.
• Slow response to compliance risks: Because violations were only detected after quarterly audits, the corporation often faced delays in addressing risks. This created exposure to financial penalties, operational inefficiencies, and reputational harm.
• High pressure on internal teams: The Internal Control Department was spending excessive time on manual checks rather than focusing on strategic risk management.

This situation highlighted the urgent need for an AI-powered solution that could centralize data, automate compliance monitoring, and provide real-time insights to support better decision-making.

The Solution: Strengthening Internal Control with S-Visor (AI Agents developed by Sphinx team)

The corporation’s challenges were rooted in complex compliance demands, fragmented data, and slow responses to operational risks. To transform oversight, the enterprise adopted S-Visor, an AI-powered advisor built to centralize monitoring, automate compliance, and empower decision-makers with real-time insights.

Unifying Scattered Documents

Problem: Departments stored reports, invoices, and policies in disconnected systems, forcing compliance teams to spend days gathering files before any review could begin.
Solution with S-Visor:

• Automated data integration from ERP, HR, and accounting platforms.
• Centralized dashboards for contracts, transactions, and regulations.

Impact: Compliance officers gained a single source of truth, cutting document retrieval time by over 70%.

Detecting Risks in Real Time

Problem: Risks such as duplicate invoices, unauthorized expenses, or policy breaches were often discovered only after quarterly audits.
Solution with S-Visor:

• Real-time anomaly detection highlighted unusual patterns in financial and operational data.
• Instant alerts notified managers before problems escalated. 

Impact: The corporation reduced financial leakages and strengthened trust in its internal control system.

Optimizing Audit Resources

Problem: Audit teams wasted resources on low-risk areas, while high-risk issues sometimes slipped through.
Solution with S-Visor:

• Risk scoring prioritized high-impact transactions.
• AI-generated checklists guided auditors directly to areas of concern.

Impact: Audit cycles became faster, more focused, and more cost-efficient.

Enhancing Executive Visibility

Problem: Senior leaders lacked consolidated visibility into compliance performance across subsidiaries.
Solution with S-Visor:

• Role-based dashboards delivered real-time compliance and risk status to executives.
• Customizable views allowed drill-down by subsidiary, business unit, or risk category.

Impact: Leaders made informed, timely decisions, turning compliance into a proactive strategic advantage.

The Results: Clear Improvements in Internal Control and Compliance

The deployment of S-Visor delivered tangible outcomes that reshaped how the enterprise manages compliance, auditing, and risk detection. The impact can be seen across four major dimensions: operational efficiency, risk reduction, workforce productivity, and leadership visibility.

Operational Efficiency: 90% Reports Automated

Previously, compliance officers manually processed scattered files and regulations, which consumed time and slowed decision-making. With S-Visor, 90% of internal control reports are now automatically generated and pre-assessed.

• Faster reporting: Reports that once required days of manual work are now completed in minutes.
• Reduced human error: Automation minimized mistakes caused by repetitive data handling.
• Smarter allocation: Staff could redirect their focus from routine documentation to strategic compliance initiatives.

Risk Reduction: 5x Increase in Early Detection

Manual checks often failed to catch risks until audits were complete. With S-Visor, the number of early-detected violations increased fivefold, giving the business a proactive shield.

• Proactive alerts: Risks are flagged in real time, not after long review cycles.
• Financial impact: The system helped prevent potential losses, with an estimated VND 50 billion saved annually.
• Audit readiness: External audit preparation became smoother, faster, and more reliable.

Workforce Productivity: From Reactive to Strategic

Compliance teams were previously bogged down with repetitive tasks like cross-checking legal texts and procedures. Now, S-Visor enables them to work more effectively.

• Less fatigue: Reduced dependence on manual reviews improved staff morale.
• Empowerment: Teams now operate with AI-backed confidence in detecting and preventing risks.
• Cultural change: Compliance evolved from a reactive burden into a proactive, strategy-driven function.

Leadership Visibility: Real-Time Oversight Across Subsidiaries

For executives, one of the biggest wins was transparency. With S-Visor dashboards, leaders gained instant visibility across multiple subsidiaries and departments.

• Centralized monitoring: Compliance status can be viewed holistically instead of piecemeal.
• Faster decision-making: Real-time insights empower executives to act swiftly on anomalies.
• Consistency and scalability: A unified compliance framework that supports long-term growth and expansion.

Thought Leadership: Redefining Internal Control Across Industries

The experience of deploying S-Visor in a multi-sector enterprise demonstrates that AI-driven compliance and risk management is more than a departmental tool. It is a catalyst for enterprise-wide transformation. The lessons learned extend far beyond internal control, offering guidance for organizations across diverse industries.

• From fragmented oversight to unified governance: By consolidating scattered files and disconnected systems, S-Visor created a single source of truth for compliance. This shift shows how any enterprise whether in finance, manufacturing, or distribution can break down silos and gain complete visibility across operations.
• From reactive checks to proactive safeguards: Traditional compliance relies on after-the-fact reviews, but AI-driven early detection enables organizations to prevent violations before they escalate. This principle applies to all sectors facing regulatory complexity, from healthcare to banking.
• From compliance burden to strategic advantage: What once consumed time and drained teams now empowers them. With S-Visor, compliance staff transitioned from manual oversight to value-added analysis, proving that AI can elevate human expertise rather than replace it.
• From short-term fixes to long-term resilience: Deploying AI in internal control is not just about solving today’s inefficiencies. It equips organizations to adapt to evolving regulations, market changes, and expansion challenges ensuring future-proof governance models.

This evolution from scattered files to intelligent governance positions S-Visor not merely as a compliance tool, but as a blueprint for how enterprises can leverage AI to strengthen accountability, resilience, and sustainable growth across industries.